The following are frequently asked questions regarding time reporting for campus closings or delays, or inclement weather.
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If you have questions about a specific circumstance not listed here, contact HR Records at 330-672-8316 or Payroll at 330-672-8640.
When there is a university closing on the Kent Campus, it will re-open the following day at 6 a.m. When there is a closing at a Regional Campus or other Kent State location, the re-open time will be determined by the dean or chief executive officer of the location.
The official closing of any campus will be determined on a case-by-case basis, depending on the circumstance and the time of day when the closing is announced.
Employees must be paid for their scheduled hours. Employees or their supervisors should record the number of scheduled hours into the university's timekeeping system as “University Closure.”
Essential employees that call off must utilize compensatory time or vacation time for their regular hours for the day.
Hours worked during the closing, plus the employees’ regular hours for the week, should be recorded and will count toward any overtime calculation. This applies to essential and nonessential employees, as long as a supervisor approved the employee to work.
Report hours worked by an employee during a closing by doing the following:
Student employees who were scheduled to work but did not because of a closing should not be paid for scheduled hours; therefore, supervisors should not record scheduled hours into the university’s timekeeping system. Student employees who work during a closing should be paid for hours worked at their regular rate of pay.
Employees who have pre-scheduled and approved vacation, personal, or sick leave before a university closing has been announced must use their vacation, sick or personal leave that was previously approved.
Employees who have called in sick before a university closing is announced must use sick leave.
When there is a delayed start, the re-open time will be announced through normal university communication channels including local radio, television stations, Kent State email and the Kent State website. Employees may also receive emergency notifications by registering for the optional Flash ALERTS.
The official delay time at any campus will be determined on a case-by-case basis, depending on the circumstance and the time of day when the delay is announced.
Employees who have pre-scheduled and approved vacation, personal or sick leave before a university delay has been announced must use their vacation, sick or personal leave that was previously approved.
Employees who have called in sick before a university delay is announced must use sick leave.
Inclement weather conditions may cause an employee to arrive to work late, be absent or leave work early. Employees should notify their supervisors if they are unable to report to work or feel it necessary to leave early. Any absence must be recorded in the form of leave (vacation, personal, or comp time). University leave policy governs the reporting and recording of work absences.